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To create a Course mail mailing list via UMEG, you first need to go to the
URL:
http://www.umeg.umd.edu/
and login with your UM Directory ID and password. After logging in, you'll
be brought to the UMEG main page:
If you don't know what your UM Directory userid and password are, contact the
Office of Information Technology (OIT) Help
Desk. They will be able to explain how you can determine your UM
Directory ID, and (re)set the password for it, if necessary.
From the main UMEG screen, click the Rosters tab. This will
take you to the UMEG course rosters screen, which looks like this:
From this screen, click the Set up Course mail link. This
will take you to the next screen, which will have two drop-down menus to
the upper-right; one for semester and one for course. Select the appropriate
semester (if not already selected) and your course from the drop-down lists,
then click the Display button. You will get a screen listing
the course, and a Create Reflector button will appear:
To initiate the Course mail list creation, click the Create
Reflector button. You will then get a screen saying that you
are about to create the Course mail reflector, and asking "Are you
sure?". You will also see two buttons; Yes,
Create and Cancel, like this:
To actually create the list, click the Yes, Create button.
You will then be presented with a screen which provides information on the
e-mail address for the Course mail list:
Once you see this screen, the list should be created within an hour or so.
The system will place the e-mail address of all students currently enrolled
for the class (as registered in the Testudo system) into the list.
Each night the list will be updated to add the e-mail address of any student
who has added the class, and remove the e-mail address of any student who has
dropped the class.
Note: if a student updates their e-mail address in the
Testudo system after the Course mail list has been generated, they will not
be automatically removed from the list if they drop the class. They will
need to inform you so you can remove the old address from the list.
If you have any questions or problems regarding the creation or
maintenance of your Course mail reflector(s), you can refer to the online
resources; the OIT Help Desk web pages on
Course mail lists at the URL:
http://www.helpdesk.umd.edu/topics/email/lists/coursemail/
as well as the general UMEG Course mail website at the URL:
http://coursemail.umd.edu/help.html
If you don't find the answer to your question at these sites, you can call
the OIT Help Desk.
If a student needs to update their Testudo entry, they can go to the Web
site: http://www.testudo.umd.edu
From the main page, they can click on the Records and
Registration link, then from the next page choose Change
Address / E-mail, which will take them to where they can add/update
their e-mail address.
By default, the list is set up so that only the instructor or TA can post to
the list. All administrative (add/remove users, change list configuration,
etc.) e-mail must be sent to the address:
majordomo@coursemail.umd.edu
Any administrative e-mail should be sent with no subject line. Do not
include any text in the body of the e-mail besides Majordomo commands.
Important: send the mail as text-only mail, not as HTML; the Majordomo
server does not understand HTML.
All mail to the members of the list is sent to:
listname@coursemail.umd.edu
where listname is a combination of the class, section and
semester. For example, if a class is named AASP 100 section 0101, taught in
the Spring of 2007, the listname is aasp100-0101-spr07, so mail
would be sent to:
aasp100-0101-spr07@coursemail.umd.edu
There is a special reflector available which will allow you to create a list
containing all the different sections of the class. If you select the entry
from the Electronic Rosters Menu (see above) which for section contains
"**" (for example "AASP100, section 01**"), that will
create one list which contains all the membership from the separate sections.
The listname for such a list would replace the "**" with
"all" so using this example, the listname would be:
aasp100-01all-spr07@coursemail.umd.edu
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